The Ultimate Guide to Hosting a Fabulous Tent Wedding
Korto Photography
There’s something undeniably magical about a tent wedding—being immersed in nature while creating a cozy, elegant space that feels all your own. When you decide to say “I do” under a grand, billowing canopy, you open the door to limitless design possibilities. As a wedding planner and designer, we know tent weddings also require a lot of foresight and preparation. From choosing the perfect tent style to offering the right guest amenities, we’ve compiled a list of tent wedding essentials and outdoor wedding planning tips to ensure your tented celebration is as seamless as it is stunning.
1. Finding the Right Tent
Start with your vision. Whether you imagine clean lines in a sleek sailcloth tent or the classic charm of a pole tent adorned with bistro lights, the style you choose sets the tone for the entire event. You’ll want to consider:
Guest Count: Always plan for a bit more space than you think you need so friends and family can mingle comfortably.
Venue Terrain: If your chosen spot has uneven ground or potential drainage issues, chat with your tent rental company about the best anchoring methods and designs.
Weather Preparedness: If you’re getting married in a place known for sudden temperature shifts or summer rain showers, ask about sturdier materials, wind flaps, and secure tie-downs.
We highly suggest that couples considering a tented wedding invest in full-service planning to get guidance on the best tent for their vision and their location.
2. Essential Tent Accessories
Creating a comfortable, functional space inside your tent is all about the details. You’ll want to cover these must-haves so your guests can dine, dance, and celebrate all night long.
Flooring: Nothing ruins a high-spirited party like a heel sinking into the mud! Consider raised flooring or sturdy dance floors that protect dress shoes and ensure no one topples into soft ground.
HVAC (Heating, Ventilation, and Air Conditioning): Climate control is key to comfort. Portable heaters can keep the chill at bay in cooler months, while mobile A/C units or strong fans offer relief in hotter weather.
Lighting: Enchant your guests with twinkling fairy lights, chandeliers, or a curated mix of pendant lamps. Good lighting not only keeps the party going after dark, but also adds to the ambience of your décor.
Siding: Sidewalls or partial siding allow you to adjust for the weather—particularly helpful for sudden gusts of wind or cooler evening temps. Clear siding can even give guests a scenic view while maintaining the cozy interior.
3. Designated Catering Prep Area
Don’t forget about your culinary team! Your caterers will need a covered, well-lit, and well-ventilated space to prepare and plate dishes. If your site allows, set up a smaller prep tent adjoining the main event space:
Ensure there’s enough room for cooking equipment, tables, and a safe workspace.
Make sure there’s easy access to power so chefs can plug in cooking or warming stations.
Keep the flow organized so servers can move efficiently between prep and dining areas.
4. Bathroom Trailers
A fantastic tent wedding doesn’t have to sacrifice modern comforts! Bathroom trailers have come a long way from the portable toilets you might remember at casual outdoor events. Upscale trailers can include:
Flushable toilets
Running water for handwashing
Air-conditioning or heat
Nicely appointed interiors with mirrors and lighting
Pro tip: Be sure to stock them with luxe soaps, plenty of hand towels, and maybe even a few fresh flowers to maintain that thoughtful touch.
5. Guest Amenities
Keep your guests smiling, comfortable, and ready to celebrate. A few small gestures can have a big impact on guest experience:
Bug Spray & Sunscreen: Offer these at a welcome table, especially if your wedding is near dusk or in a sunny location. Your guests will be grateful for the protection.
Fans: Whether handheld fans or small electric ones, circulating air can be a lifesaver at a summer tent wedding.
Wraps or Blankets: If there’s a chill in the air, drape soft pashminas or lightweight blankets over chairs, or display them in a decorative basket labeled “For a Cozy Evening.”
Water Station: A self-serve water station or flavored infusions will keep everyone hydrated. This is especially appreciated if your wedding day is warm.
6. Make It Your Own—Additional Ideas
Transform your tent into a personal wonderland by adding special touches that reflect your style and story.
Draping & Décor: Soft, flowing fabrics overhead or along tent poles can add an ethereal effect. Greenery, hanging lanterns, or floral chandeliers also offer major “wow” factor.
Lounge Areas: Create cozy nooks with plush furniture, rugs, and decorative pillows. It’s perfect for guests who need a break from the dance floor or want a quiet place to chat.
Personal Touches: Photobooths, dessert bars, interactive guest books—sprinkle in elements that let your loved ones connect with you and your unique love story.
7. Plan for Logistics & Backup
While tent weddings are incredibly versatile, it’s wise to have a few Plan B scenarios up your sleeve:
Rain Contingency: Make sure walkways are covered or that you have enough umbrellas on hand for those traveling between tents or restrooms.
Power Supply: Depending on your venue’s infrastructure, you may need a generator (or two) to handle lighting, HVAC, catering equipment, and entertainment.
Permits & Regulations: Check local ordinances on noise levels, tent sizes, or necessary fire exits to keep your big day running smoothly.
Closing Thoughts
A tented wedding is a beautiful blend of nature’s scenic charm and your own personal flair. The key is to curate the right accessories, amenities, and thoughtful details that keep guests comfortable and happy from the moment they arrive until the last dance of the night. With the perfect tent, a well-equipped prep area, luxurious bathroom trailers, and those small but impactful comforts, you’re set to host a celebration your guests will remember for years to come.
Want to see a real tent wedding in action? Read about the large tent wedding we helped plan at a private residence.
Looking for more insight or personalized recommendations? Reach out and let’s chat about how we can help you craft a stunning, uniquely-you wedding that checks every box.
